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For assistance, we recommend you first read the FAQs below.
For any questions pertaining to this application, please contact: Membership Services Department (IMDP@apa1906.net).

Frequently Asked Questions

Question: I don't know or have forgotten my password. How do I reset it?
Answer: You can request a password reset by visiting this page.

Question: My payment task status is "Pending". What does that mean?
Answer: When completing a payment, the task will be marked "Pending" until the payment provider has verified the transaction.

Question: My recommendation status is "Pending". What does that mean?
Answer: When requesting an external recommendation, the task will show as "Pending" before the recommender has submitted their recommendation. The task will be marked "Completed" when the recommender has submitted their recommendation.

Question: The dates/times associated with my submitted material seem to be a few hours off. Why is this?
Answer: This happens when we are unaware of your local timezone. Please set your timezone in your account settings page.

General Membership Application FAQs
  1. If an alumni candidate has an advanced degree; beyond a bachelors’ degree, which transcript should be turned in with the membership application?
    • Candidates should submit the transcript for their FIRST conferred degree. All other transcripts are not necessary and will NOT be accepted.
  2. Do alumni candidates need to submit a copy of their diploma?
    • No, alumni candidates do not need to submit a copy of their diploma. They only need to submit a transcript, which must show that the degree has been conferred.
  3. What happens if a candidate does not complete their application prior to the deadline?
    • If candidates do not complete their application, including providing all supplemental materials, prior to the set deadline, the application will be rejected and they will have to reapply in the future.
  4. What happens if a sponsor/recommender does not submit their letter prior to the deadline?
    • If a sponsor/recommender does not submit their letter prior to the deadline, a candidate’s application will be rejected and they will have to reapply in the future.
  5. ​​​​​​How do candidates get a refund if they do not complete the process?
    • If candidates do not complete the application, the refund process will automatically start and you will receive your refund in the form of a manual check sent to your physical address. District Directors will still be required to complete the Affidavit of Rejection (AOR) form for all candidates in their district that are not initiated. Refunds take 6-8 weeks to process under normal circumstances.
Online Membership Application FAQs
  1. Outside of the candidate, who else will need to interface with the candidate’s application
    • Persons other than the candidate that will interface with the system to complete the application include:
      • (1) Sponsor, (2) Recommender, (3) Chapter Financial Secretary (4) Parent/Guardian (where applicable), and College/university official and registrar. The sponsor, recommender, and chapter financial secretary will receive an email prompting them to enter the candidate’s application to complete their part of the application. The parent/guardian and the college/university official and registrar will complete a form that the candidate will need to upload to the application portal.
  2. If I'm a sponsor or recommender, how do I submit my letter?
    • A candidate will need the email address of their designated sponsor and recommender to complete this portion of the application. The sponsor and recommender will receive an automated generated email from the application system that will prompt them to log in and submit their recommendation letter electronically.
  3. How does a candidate submit their transcript?
    • The transcript can be submitted electronically by sending it to transcripts@apa1906.net or via mail to the:
    • Alpha Phi Alpha Fraternity, Inc. Corporate Headquarters, Attn: Candidate Name – Official Transcript (2313 St. Paul Street, Baltimore, MD, 21218)
  4. Are my parent(s) /guardians required to provide approval for college candidates under the age of 21?
    • If a candidate is under 21, parent(s)/guardians will be required to complete a Privacy Consent Statement. Candidates will need to provide an email address for at least one parent/guardian who will receive a prompt e-mail message asking them to complete the Privacy Consent Statement form within the online application.
  5. How does an international candidate provide verification of voter registration?
    • In lieu of a voter registration card, international candidates must produce documentation of citizenship for their respective country of origin. This can be uploaded to the Voter Registration portal of the online application
  6. How does the college/university verify enrollment status and class standings for college applicants?
    • There is a physical form provided that a college candidate must take to the university personnel responsible for fraternity/sorority life and the university registrar. They will complete this form and upload it to the online application.
  7. What if my computer malfunctions (i.e. freezes) while a candidate is in the process of completing the online application?
    • If a candidate’s computer freezes while completing the application, they will only lose the information entered into that particular form, however, the rest of the application will be saved.
  8. Does the online membership application have an autosave function?
    • No, the application does not have an autosave function; however, candidates will be prompted to save each section of the application before moving onto the next phase.
  9. What is the role of the District Director with the online application?
    • District Directors will serve as first stage reviewers, which means they will be given administrative access to review all the candidates that have submitted application materials within their respective region. District Directors will be notified by an auto-generated email once a candidate within their respective region completes their application and will be responsible for reviewing all supplemental materials to ensure the candidate has uploaded and provided accurate information.  District Directors will be provided a checklist of materials to look for during the first reviewer phase.
  10. What is the role of the Regional Vice President with the online application?
    • Regional Vice Presidents will also have administrative access and will be able to review all materials submitted by candidates within their respective region
  11. Can the First review stage begin as soon as a new member application has been submitted?
    • District Directors will serve as first stage reviewers and will be given administrative access to review all the candidates that have submitted applications within their respective district. District Directors will be notified by an auto-generated email once a candidate within their respective district has submitted a completed application. It is advised the district directors outlines a regular schedule for reviewing applicants so they are not bombarded with reviewing all applications within their district at once. The first review stage should be completed based on the pre-approved IMDP timeline.
  12. On what devices can a candidate complete the online membership application?
    • The application can be completed on a computer or any tablet or mobile device
  13. Can a candidate print and submit the form?
    • The application can only be submitted online. Paper applications will NOT be accepted unless prior approval has been provided due to a documented medical accommodation.
  14. What if a candidate has a disability or impairment that impacts their ability to complete the online application?
    • If a candidate has a documented disability/impairment, the chapter leadership and/or sponsor or recommender should coordinate support and work with the candidate to secure the proper accommodations. If additional accommodations are necessary, District Directors should contact the International IMDP Manager, for additional instructions.
  15. How is personal information protected?
    • The application is submitted via a secure web interface and the database is encrypted to ensure all personal information is protected.
  16. How does the new online application connect with AlphaNet?
    • An API (Application Programming Interface) is being created to connect both the online membership application and AlphaNet, the fraternity’s association membership database. The API will allow information from both platforms to be shared so that a candidate can select the potential chapter of initiation, recommenders/sponsors, and use the same log-in credentials to enter both cites.
  17. How does a candidate know when their application has been received?
    • Candidates will receive a confirmation email upon submission of a completed application. Additionally, the District Director will receive a generated email communication with the same information.
  18. How does the Financial Secretary certify the membership applications?
    • The sponsor and recommender will need the email address of the chapter Financial Secretary, who will receive an email to prompt him to log into the system and complete his portion of the application.
  19. How long does it take for an application to be reviewed and approved by the Corporate Headquarters? 
    • The IMPD Support Team, led by the International IMDP Manager, Bryan Cotton, will review and provide updates regarding the certification/rejection of applicants on a rolling bases. The final certification (approval) or rejection of applications will be completed no later than 15 business days from the district director providing first reviewer approval.
  20. How do candidates or members contact someone if they need assistance with the application process?
    1. For assistance, please call the Corporate Headquarters (800) 373-3089) and ask to speak with the International IMDP Manager or the IMDP Support Team. The Corporate Headquarters Business Hours are Monday - Friday 8:30 pm – 5:00 pm EST.

Technical problem? Please fill out a support request form for assistance.